Office Manager - Medical Job at Success on the Spectrum, Florham Park, NJ

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  • Success on the Spectrum
  • Florham Park, NJ

Job Description

We are looking for an organized, multitasking, high-energy Medical Office Manager to join our team full-time . You must have a passion for helping kids learn and have fun!

As the Office Manager, you will be responsible for keeping everything running smoothly in the center. You are a core team member, utilizing your multitasking, organization, and communication skills daily. It will be critical for you to understand a sense of urgency and prioritize tasks quickly. The office is quite busy; at any given time, you may be checking in anxious parents and their children, tending to phones, faxes, collecting necessary intake forms, and ensuring it is all done with a smile and accuracy. 

Working for SOS:

Our Mission:

Take a tour:

JOB DESCRIPTION:

  • Work at the front desk Monday - Friday 7:45am-5:00pm.
  • Receptionist duties (answer phones, send/receive faxes, respond to emails, client check in/out).
  • Client Intake Procedures (give tours, review admissions forms, schedule assessments).
  • Insurance Correspondence (benefit verification, preauth requests).
  • Purchasing duties (Stock office supplies).
  • Scheduling (Create client/staff daily schedules, track cancellations).
  • Cleaning Duties (keep lobby and conference room clean and orderly).
  • Plan Monthly Client Field Trips (accept permissions slips, arrange transportation).
  • Staff Onboarding (prepare locker/uniforms, review employee handbook with them).
  • Event Planning for clients (make arrangements for Monthly Community Workshops, Quarterly Autism Community Social Events).
  • Event planning for staff (make arrangements for Quarterly staff in-service trainings and team building activities).

QUALIFICATIONS:

  • BLS / CPR certification.
  • Excellent oral and written communication skills.
  • Ideally, bilingual (English and Spanish).

EXPECTATIONS:

  • Provide high-quality customer service to our clients.
  • Maintain client privacy in accordance with HIPAA laws.
  • Maintain the clinic's reputation for an organized, team environment.
  • Behave professionally with all staff members, clients, and caregivers.

REPORTING HIERARCHY:

  • Report to the CEO.

BENEFITS:

  • Salary: 45,000 - 50,000 USD annually (depending on experience).
  • 10 days paid vacation.
  • 10 days paid holidays.
  • Company paid certification opportunities.
  • Medical allowance.

Job Tags

Holiday work, Full time, Monday to Friday,

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